Completing Your Studies

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The SENACYT & IFARHU Requirements

For students graduating from the University of Arkansas

To report the completion of studies from the University of Arkansas, the scholarship holder has 4 additional months after finishing their studies to appear at SENACYT and IFARHU to report the culmination of studies. The documents that must be submitted to both institutions upon graduation are:

• 1. A Certified Copy of the Certified or Apostilled Diploma

  • Diplomas will not be available until 2-4 weeks after your graduation date.
    

• 2. Official Transcript Certified or Apostilled and Notarized

  • At the time of graduation, request a final transcript with degree clearance. Be sure to select on the request to degree confer data. The transcript will then have the actual degree printed on your transcript. Instructions to request a transcript are at Office of the Registrar | Transcript Request
  • Official transcripts cot $7.50.
  • It is advised to purchase 5 official transcripts, minimum (yourself, SENACYT, IFARHU, Job application and one in case you decide to pursue additional studies in the future).
  • Transcripts will be mailed after final grades and degrees are posted.

    Receiving your Official Documents

    • Your diploma and transcripts will be sent regular U.S. mail, unless you request special delivery from the Registrar’s Office and pay the additional charges
    • If you do not have or know a valid mailing address after graduation, you can request to have your diploma sent to the Office of Special Programs and have a friend pick them up or we can mail them to SENACYT for you to collect there.
    • You must let the office know if you are using this option so we can be on the watch for your documents. You must be sure to verify the address specifically says PAPSS Office (or ATTN: Michael/Mayra)
    • PAPSS Office, 340 N. Campus Drive, 213 Gearhart Hall, 1 University of Arkansas, Fayetteville, AR 72701

    Getting your Documents Certified

    • end your diploma, transcripts and a cover letter with your name and contact information to the Consulate of Panama in Houston.

      Consulate General of Panamá,
      24 Greenway Plaza, Suite 710,
      Houston, Texas 77046

    • For the return of your documents you will need to provide a pre-paid return envelope. The diploma and transcripts with the certification will be returned within a week to 10 days.
    • After receiving back your diploma with certification a notary needs to certify two copies (a copy for SENACYT and one for IFARHU). There may be a fee ($10.00) to have each copy notarized. Notorization can be done in Panama or Michael can notorize them free of charge.
    • Documents are processed for free for 6 months from the date of graduation, otherwise a money order of $60 ($30 for diploma & $30 for transcripts) will need to be sent with the documents.

    Receiving your Official Documents

    • Your diploma and transcripts will be sent regular U.S. mail, unless you request special delivery from the Registrar’s Office and pay the additional charges
    • If you do not have or know a valid mailing address after graduation, you can request to have your diploma sent to the Office of Special Programs and have a friend pick them up or we can mail them to SENACYT for you to collect there.
    • You must let the office know if you are using this option so we can be on the watch for your documents. You must be sure to verify the address specifically says PAPSS Office (or ATTN: Michael/Mayra)
    • PAPSS Office, 340 N. Campus Drive, 213 Gearhart Hall, 1 University of Arkansas, Fayetteville, AR 72701

    Getting your Documents Certified

    • end your diploma, transcripts and a cover letter with your name and contact information to the Consulate of Panama in Houston.

      Consulate General of Panamá,
      24 Greenway Plaza, Suite 710,
      Houston, Texas 77046

    • For the return of your documents you will need to provide a pre-paid return envelope. The diploma and transcripts with the certification will be returned within a week to 10 days.
    • After receiving back your diploma with certification a notary needs to certify two copies (a copy for SENACYT and one for IFARHU). There may be a fee ($10.00) to have each copy notarized. Notorization can be done in Panama or Michael can notorize them free of charge.
    • Documents are processed for free for 6 months from the date of graduation, otherwise a money order of $60 ($30 for diploma & $30 for transcripts) will need to be sent with the documents.

• 3. Original Letter of completion stamped by the University with start date and exact name of the career you completed.

  • The office of Special Programs will provide this letter by email after graduation
    

• 4. Official Enrollment Verification

  • Students should request 2 copies of Enrollment Verification from the Office of the Registrar.
    

• 5. Official Statement of Standing (Degree Awarded)

  • Students should request 2 copies of the Statement of Standing from the Office of the Registrar. (If you request this letter in advance be sure to indicate that you need it to show degree completion)
    

• 6. Printed copy of Research Thesis, Projects and/or Publications signed by the scholar and the Advisor

  • If a thesis was done as part of your degree you will need to submit copies. Since your thesis will be in English, you need to present the abstract in Spanish; the "Resumen Ejecutivo". The rest of the thesis must still be included, but it doesn’t need to be translated.
  • If the student didn’t have to present a thesis, project or publication a letter detailing that the career did not require it needs to be submitted

• 7. Updated Resume (in Spanish)

• 8. Copy of passport showing all entries and exits from the country.

  

• 9. A letter of employment, when you have a job in Panama.

Final Step

Personally, present one set of all the documents to SENACYT and another set to IFARHU within 4 months of graduation.

• SENACYT grants a formal letter of completion to the scholarship holder, indicating the name of the fellow, the Scholarship Program to which he belonged, the course he studied, the university where he studied, the duration of the scholarship: so this note serves as support to incorporate into your life. (repayment of any repeated/withdrawn classes needs to be made before this letter will be issued)

After SENACYT

There may be additional documents you need for verifying your degree in Panama. This is going to be determined by the institution that you are going to use for the verification and are not needed by SENACYT/IFARU. In most cases this information can be found on their websites.

Here Are Some Of The Most Common That We Are Aware Of

1. Apostille of Your Diploma and Transcripts
   • It is REQUIRED that the diploma and the transcripts be notarized by the Registrar’s Office before apostilling. Notarization needs to be requested at the time the documents are requested.
   • Diploma, transcripts and the Apostille/Certificate of Authentication Request Form Apostille/Certificate of Authentication Request Form need to be sent to the Arkansas Secretary of State in Little Rock.
   • Documents are processed for $10 each and payment will need to be sent with the documents.
   • Additional diplomas will need to be requested, the apostille cannot be copied.
     
2. Letter of Completion from your Program/Advisor
   
3. Program/Degree Plan or Courses of Study
   

   

   
4. Statement of University Accreditation Status